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2018 Client Organizer

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Information for Preparation of Individual Tax Returns

For 2018

This list is to provide a “guideline” for items that we will review and utilize for the preparation of your personal taxes for this year.  This list is not meant to be all-inclusive.

 Please call us if you are unsure about an item or need further clarification.

If is the first year Bausch & Associates is preparing your return, please bring your previous years Federal and State Returns.

Income Items

  1. Current Year W2’s and/or 1099 income for all jobs
  2. 1099R for pensions and IRA distributions
  3. Interest income from banks, Credit unions, Life Insurance Policies. Etc.
  4. Dividend income
  5. Did you sell any stocks or bonds? (This includes non-qualified stock options)
    1. Purchase date and price
    2. Sale date and price
  6. State of Georgia and/or other state refunds
  7. Business Income and expense
    1. Categorize expenses and total each category
      (such as cell phone, office supplies, advertising, travel, meals, etc.)
    2. Purchases/Goods for the production of business
    3. List and Date equipment separately
      (such as faxes, copiers, computers, computer software, etc.) 
    4. Business mileage-total by month
  8. Rental Property Income and expense total
    1. Categorize expenses and total each category
      (such as cell phone, office supplies, advertising, travel, meals, etc.)
    2. Purchases/Goods for the production of business
    3. List and Date equipment separately
      (such as faxes, copiers, computers, computer software, etc.) 
    4. Business mileage-total by month
  9. Social Security 1099 (if you are receiving benefits)
  10. Gambling Proceeds 1099 and loss statement
  11. Scholarships and grants
  12. Other Income, i.e.
    Proceeds from lawsuits
    Alimony
    Debt forgiveness-credit cards, mortgage debt relief
  13. IRS notices /State notices

Tax Items

  1. Estimated federal and state tax payments made for the year.  Please provide a written record or your canceled checks.
  1. Deductible and nondeductible IRA contributions
  2. Roth IRA contributions
  3.  Dependent Care Expenses
  4. Student Loan Interest
  5. Expenses for elementary and secondary school teachers
  6. Distributions from Individual Retirement Plans for charitable purposes
  7. Contributions/Distributions from HSA’s

Deductions

  1. Medical expenses incurred, i.e. (from your pocket)

*Health Insurance & expenses (don’t forget chiropractic and eye care)
*Dental Insurance & expenses
*Long-term Care- medical insurance
*Mileage connected with all forms of health care (break down by month)
*Lab fees, X-Rays, other medical tests
*Medical Equipment-prescribed & rented
*Total for each category
*Include the 1095 A, B, or C

  1. Taxes
    Property taxes 
    Ad valorem Tax
    Any other property taxes
    Sales Tax on 2016 purchases (please total receipts)
    Sales Tax on purchase of Vehicles, boats, RV’s etc.
    Sales Tax on Qualified Motor
    Bill of Sale - Title Ad Valorem Tax
     
  2. Mortgage Interest
    Mortgage interest (first and second)
    Settlement statements for new or refinanced mortgages
    Settlement statements for sale of home (when it was purchased and sold)
    Deduction for home mortgage insurance premiums.
  1. Cash contributions to any organization
    Church/religious organizations
    Children welfare programs
    Girl Scout cookies and similar contributions
    Animal & Wildlife Welfare programs
    Volunteer expenses: Mileage, Uniforms for Hospital Volunteers, etc.
  1. Non cash contributions, i.e. (please provide values)
    Clothing
    Items donated to food pantries
    Household items

Higher Education Expenses & Credits

  1. Qualified Tuition Payments
    (We must have the 1098-T in order to take the credit )
  1. Books/computer purchases
    a. For American Opportunity Credit---
         books and other supplies are not required to
         be purchase from the educational institution.
    b. For the Life Time Learning Credit---
         books and other supplies must be purchased
         from the educational institution in orderto be included in the educational credit.

Energy Credits

  1. Residential Energy Efficient Property Credit
    1. Solar water heating
    2. Solar electric power
    3. Small wind systems
    4. Geothermal heat pumps
    5. Fuel cell

Children and Dependents

When a child or dependent is claimed for either Head of Household status or for one of the personal credits, then additional documentation is required for proof that the child or dependent resides in the household.  The following are suggested documents that meet the requirements.

  • A medical record that shows the Child/dependent resides at the taxpayer’s address.
  • School record that shows the household address
  • Form 1095 A, B, C
  • College records
  • Child/ Dependent  W2

Taxpayer Responsibilities

You agree to provide us all income and deductible expense information.  If you receive additional information after we begin working on your return, you will contact us immediately to ensure your completed tax returns contain all relevant information.  Further, you must be able to provide written records of all items included on your return if audited by either the IRS or State Tax Authority. 

 

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